Perfect Minutes


what are the common mistakes to avoid when taking minutes in a meeting?

1. Missing quorum data in the meeting minutes
2. Vague issue description and resolution in the meeting minutes
3. Missing attendance records in the meeting minutes
4. Inaccurate or incomplete votes in the meeting minutes
5. Incorrect supermajority votes in the meeting minutes
6. Not recording executive session in the meeting minutes
7. Failure to include meeting minutes with the corporate record

 Why accurate minute taking is important?
1. Minutes are important details that you can’t ignore if you want to keep your business in line with state laws, and to back up your tax returns. Minutes represent the actions of the board and company leadership, and are considered legal documents by auditors, the Internal Revenue Service, and the courts. Legal experts will maintain that if an action isn’t in the minutes, it didn’t happen
2. The meeting minutes can provide structure, so the minute taker should sufficiently describe how board members arrived at reasonable decisions. Besides, the minute taker should include the name of the organization, the date and time of the meeting, who called it to order, and who attended. If there's a quorum, they should also note all motions made, any conflicts of interest, if any members abstained from voting, when the meeting ended, and who developed the minutes. Meeting minutes must then be approved at the next meeting by the leadership team.
3. The accurate minute taking can drive action since it can help drive a plan of action for your leadership team and employees. They clarify how, when, why, and by whom decisions were made. They map out a plan for the action items- which helps get the work done- and they later provide valuable information to those team members who aren't able to attend the meeting.
4. The accurate minute taking can act as a measuring stick. Minute record meeting decisions, which makes them a useful review document when it comes time to measure progress. They also act as an accountability tool since they make it clear who's duty is was to preform which action. Be sure to check out minute of meeting of the board of directors to view a template for the minutes of a board of directors meeting of a corporation.
How you would capture information and review it on the same day of the meeting?

There are lots of ways that can capture information of the meeting, such as:
WhiteboardsFill your workspace with whiteboards so you can easily take shared notes. Fixed whiteboards (attached to the wall) are OK but movable whiteboards (on wheels) are better.

Post-it NotesWrite down individual ideas, questions, or UI elements on Post-its. Then you can easily post, cluster, and organize your notes later.

SmartphonesAs you work, take photos of notes and drawings with your smartphone. The camera on your iPhone or Android is good enough to capture high-quality images of your work. You can email, print, upload, or manipulate these later.

DropboxAt the end of the meeting, upload the photos from your smartphone directly to a shared Dropbox folder. It’s fast and easy, and gives everyone on your team immediate access to the output of the meeting.


How you can improve your note taking skills?


1. Be selective and systematic

2. Identify the purpose and function of a text

3. Identify how information is organised





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